The Administrative Manager will focus on logistics and communication in collaboration with the Director of Downtown Partnerships at the mpls downtown council. They will work on three specific initiatives – Chameleon Consortium, NūLoop Partners, and East Town Business Partnership. Each of these requires a candidate who is self-motivated, organized, detail-oriented, and curious. Understanding of city government, downtown Minneapolis, and economic development is a plus. The position provides ample opportunity for building networks, knowledge, and experience.
Position is hybrid, with a minimum of three days per week onsite, including some evenings and weekends.
To Apply: Send resume and cover letter by March 25 to HR@mplsdowntown.com
Requirements
Communications: A critical part of this position is communicating with partners and members and the general public. This will include, but isn’t limited to:
Social media – all initiatives
Content Creation (including attending events, photographs, and video)
Developing and supporting a strong social media strategy
Marketing
Website updates
Update and refresh content regularly
Calendar
Membership
Email
Email marketing for events
Acting as point of contact for general email
External communications, such as
PowerPoint presentations
Reports
Board support
Agendas and necessary documents
Answer logistic questions for board members
Calendar invites
Chameleon shop owner and vendor support
Individual relationships to support and connect owners
Liaison between director and owners/vendors
Logistics: This position will require administrative and technical support for multiple small and large events throughout the year, as well as for Chameleon shops and events. These events include board meetings, membership networking events, business forums, shop openings, pop-ups, and more. This will include, but isn’t limited to:
Finding venues and managing venue partnerships
Ordering, receiving, and arranging refreshments
Calendar management
Tech set-up, including cameras and microphones
Zoom administration during meetings as necessary
Database management, including Salesforce
Online file maintenance
Manage paperwork for applications, permits, licenses, etc
Digital file maintenance and organization
Financial: All financial tasks will be with the support and oversight of an accountant or bookkeeper and will focus on communication and record keeping.
Invoice members and follow up on collecting payment
Oversee payments, registration fees, etc. at events
Oversee Square platform for all Chameleon shops
Set up new accounts
Assist accounting with necessary reports and questions
Train new owners, as necessary
Troubleshoot any issues
Other: Other tasks and responsibilities that are not listed here will come up. The successful candidate will independently manage priorities but will also communicate if they are unable to realistically complete responsibilities within an average of 40 hours per week.
The Ideal Candidate is:
A detail-oriented self-starter
Interested in and able to develop professional relationships with important partners
Someone who exhibits sound judgment with the ability to prioritize and make decisions
Familiar with common technology, comfortable with independently researching and learning new platforms
Energetic and eager to tackle new projects and ideas
A team player who cultivates and values productive working relationships
Resourceful, flexible, can-do attitude
Thrives in a fast-paced environment
Skillset And Background
Three to five years’ prior experience in supporting a project or team
Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
Exceptional writing, editing, and proofreading skills
Excellent organization and time-management skills
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